From the clattering keystrokes of a typewriter to getting real-time updates with a press on the keyboard, the work culture has come a long way. And to its credit, the role of technology in the workplace has played a major role in bringing this change.
Getting work done has never been so easier as it is now.
The importance of technology in the workplace is known by how it has created a collaborative work environment. The modern technology instead of remaining limited to big corporations is also helping small business owners achieve big goals.
With various hardware and software tools at their disposal, business owners are more self-dependent than ever before. Let it be a face to face interview through video conferencing or assigning tasks to multiple employees, technology has made things more streamlined and simple.
Induction of Technology in the Workplace
The influx of technology in the workplace began with the invention of wheels and sails facilitating humans to reach faraway lands and across the blue barrens.
Today the roots of technology have penetrated much deeper into our work life.
Modern workplaces are now mostly occupied by tech-savvy millennials and Gen Z employees. For keeping up with their needs the inclusion of technology becomes even more important. And as such, computation has become an inseparable part of today’s workspaces.
The constant flow of innovative technology has influenced much of the workflow around today’s enterprises. Businesses are now relying more on technology than ever before to thrive in today's competitive marketplace. And this, in turn, has led to a shift in the prevailing human work nature.
Moreover, with the inception of cloud-based tools and technology, one’s workplace is no longer static. Professionals can now participate in workplace activities from anywhere they want via internet connectivity. And this, in turn, gave rise to a new race of workforce also known as “The Remote Workers or The Telecommuters”.
At the bottom line, the use of technical tools has influenced the aspect of human resources around organisations. The induction of technology has not only enabled industries to keep up with the fast-paced work culture. But it has also enabled employers to address some of the key workplace issues.
Benefits of Workplace Automation
About 40% of workers said they left a company because they lacked access to state-of-the-art digital tools. (Randstad)
Automation is used to describe anything that doesn’t need much human involvement and is carried out via pre-programmed machines.
For example, searching for a document from a pile of files is no longer an issue with file management systems in place.
Automation is a key requirement for a 21st-century workspace. Unlike the earlier 12-hour work loop, work schedules have now become very indefinitive. The globalization of businesses has opened avenues to cater services to millions at a go worldwide at any given time. And this change has bought in the urgent requirement to automate much of the work processes.
This processes include everything, beginning from tracking employees performance at the workplace to ensuring delivery of services to clients globally.
The availability of various SaaS tools has made the tasks of recruiting, training and engaging employees much simpler and faster.
Key points for which workplace automation becomes necessary:
Tasks are better performed when there is clear cut communication between the employers and the employee.
Be it a meeting via video conferencing or taking stock of the progress over instant messaging. Various business communication tools available in the form of desktop and mobile applications have made seamless communication possible. Thus, bringing in better coordination yielding the best of the results at the workplace.
Use of technology helps solve issues like file management, report generation and growth tracking that often hamper employee productivity.
Modern workplace extensively relies on computer-aided tools for efficiency. These tools help cut down both the time and cost needed for a job. Facilitating the employees with the latest tools in the workplace helps them to be more creative and efficient. Also, the real-time feedback on their work helps the employees to deliver the desired results.
Enhancements come after the right decisions are taken and applied based on accurate scalable metrics obtained.
Incorporating technology at the workplace help the employees do more with less efforts. This saves both their time and energy which they can vest upon some other work. Also, the cloud-based tools enable the employees to stay at their work even when they are away. All these factors help the employers keep a check on the productivity of the workforce.
Therefore, enabling them to take proper decisions to ensure an enhanced workforce.
Key areas for involving technology in the workplace
Modern technology offers the flexibility to customise any product or services with respect to one’s need. This key point has facilitated many business owners to opt for technology-driven tools in the workplace.
Use of technology has changed the way employers managed various activities around their workplace.
Some of the workplace functions influenced by technology:
Recruiting the correct people for a job can be a tough task. And it's not likely that the employers will find the right talent just next door. However, cloud-based tools and social media have duly answered this issue. Employers can now look for and engage the right person for the job from across the horizon. The advent of social media has also played a major role in this regard.
This has not only helped organizations to diversify their workforce but also expand their presence globally.
Onboarding is the process of making the new hires familiar with their work. As such, it requires a lot of engagement from both the employers and employees’ end. In large corporations, it may not always be possible to put equal emphasis on every new employee.
However, use of proper tools in the workplace streamlines this entire process. Conducting onboarding sessions online is much easier than reaching out to every employee personally. This helps to save crucial time and resources positively impacting the overall workplace productivity and standard of the workplace.
Employee engagement has become a necessity for every modern day enterprise. The influence of various SaaS systems similar to Vantage Circle’s employee engagement platform is very notable in this regard.
Employers can now engage their employees on the go irrespective of any geographical barriers that may exist.
With most of the working class belonging to the tech-savvy generation, engaging them through mobile has become the only solution. Also, adopting a cloud-based platform is now helping employers save much of their tangible resources.
This is one of the primary areas where the benefits of technology are clearly visible. Gauging workplace productivity has never been much easier prior to the inclusion of technology. Various performance management is facilitating employers to get accurate data about their workplace activities.
Based on this information, decision-makers are now able to take the right step at the correct time.
Employee surveys are an integral part of modern workplaces. They provide much indeed insights into any concerned matter and helps shape decisions. The process of surveying and compiling data may become cumbersome in case of a large workforce. However, using automated survey tools makes this task much effortless.
It makes collecting data and compiling meaningful information much faster compared to the conventional ways involving pen and paper.
Delivering employee benefits is a crucial part of an organizations' employee engagement practices.These benefit may include things like employee discounts, wellness program or rewards. All of these can now be easily disbursed with the help of a cloud-based platform similar to ones' provided by Vantage Circle. Involving such a platform lets the employees choose their benefits as per their desire. Thus, paving the way towards a successful employee benefits program.
Project Management is another core area involving the maximum use of technology. The inclusion of such tools in the workplace simplifies the approach of managing wide array of projects at a single time. Project management software help teams to keep a close check on their day to day progress.
A project management tool also facilitates collaboration between teams.Thus, maximizing productivity and lessening efforts.
In today's highly competitive market, technology has changed the scenario of work culture is a massive way. Enterprises around the globe are thriving for the top position with the inclusion of the latest technology in their workplace.
Issues faced by business owners earlier are no longer a concern with technology solving most of them. Involving tech at work has optimized the workflow for delivering better results in less time. And with businesses moving towards the use of cloud technology, the roles involving the need for various tech-driven tools and services have also expanded.