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Best Recruitment Tools- A Comparison with What, Which, & Why

12 min read
Last Updated on
recruitment-tools

In the world of business, employees are the most basic and important aspects. They are the ones who make or break a company. It is for this reason why proper hiring strategies and procedures must be a top priority. This means the HR Department must appoint the best which ticks all the boxes.

Such work requires a lot of research and hence the requirement for proper Recruitment Tools. Here to help you choose wisely today, we present you with everything about Recruitment Tools!

Recruitment processes are hard in every organization, no matter how good the employer brand is. This is because you must find the right blend of competence and personality to fit your workplace culture. This means going through tens and hundreds of resumes, if not thousands.

What’s worse is that the job doesn’t end there. You still have to take interviews, tests, HR rounds, etc. In scenarios like this, the help of digital tools goes a long way. So, why not capitalize on it?

Let’s talk about Recruitment Tools for today.

What are Recruitment Tools?

By definition, these help in automating and streamlining the process of hiring. This is by generating interest, screening resumes, conducting interviews, and hiring employees.

In reality, these tools or recruitment software are the best assistants to all HR personnel. This is because of their immense help in the hiring process. They assist the entire flow of a hiring procedure thereby optimizing productivity with minimum effort.

Types of Recruitment Tools

Based on their different usage, recruitment tools can be further understood well in these sections.

1. Job Aggregators

These are the tools that act as a job board. They advertise jobs where hires are made on a company’s hiring policy. Examples of these tools or career sites are Indeed, Naukri, Careerbuilder, etc.

2. Testing & Assessment

These tools are used to assess a candidate’s ability in the hiring process. It can test a vast array of attributes like skills, aptitude, personality, behavioral characteristics, etc. The examples of these tools are HackerRank, Pymetrics, Self Management Group, etc.

3. AI and Automation

These recruitment tools are based on AI and mostly preferred because of their automated process of hiring. AI and Automation hiring tools can screen candidates, analyze data, enable virtual chat, etc. Example of these tools are Textio, Zoom.ai, Ideal, etc.

4. Applicant Tracking System

An Applicant Tracking System or ATS is another helpful automated recruitment system. This is because of their database assistance to recruiters in talent acquisition. Examples of these tools are Naukri RMS, Zoho Recruit, Talent Recruit, etc.

5. Recruitment CRM

These tools help the HR Departments build up and maintain a relationship with the candidates in the hiring process. These relationship-building tools are very helpful in social recruiting. Some of the examples of these recruitment tools are SmashFly, Yello, Avature, etc.

6. Video Interviewing

These tools enable video interviewing while taking into account various factors. It can be facial expressions, choice of words, voice tonality, etc. Some of these examples are HireVue, VidCruiter, Wepow, etc.

Why you need Recruitment Tools?

1. Screening Candidates

There are various factors when it comes to screening qualified candidates. These can be skills, mentality, experience, personality, etc. Because this can be a lengthy process, so it is essential to simplify things.

Recruitment tools can screen tons of candidates based on your predetermined factors with ease.

Related Article: 6 Employment Personality Test Every Employer Must Know

2. Engagement

Interviews can design a very tense moment for candidates. This tension can often harm their interview.

To erase this tension, recruitment tools help in the engagement process of hiring. This makes it a less intimidating process. By doing this, it helps the candidates ease up which enables hiring managers to pitch the job effectively.

3. Candidate reach

One of the other utilities of these tools is their ability to pitch companies and jobs to top-performing employees via mail. These tools can send out automated mail about a job posting that helps build your company image and spark curiosity.

4. Feedback

Feedbacks are crucial because they help in the development process. These hiring tools help gather effective feedback on the process from candidates.

5. AI Video Interviews

This is yet another particularly fantastic section of hiring tools. While real-time video interviews have been common for long, these tools take it up a notch.

AI Video Interviews by these tools take into account almost every move of a candidate. For example, facial expressions, patterns of speech, choice of words, etc. These can very well miss a human eye but not a well-oiled machine.

Recruitment tools help recognize these patterns thereby assisting in a well-informed decision.

Importance of Recruitment Tools

Of the many importance that recruitment management software provides, the following are some of its most notable ones.

1. Accuracy

A well functioning tool helps filter accurate parameters in the hiring process. This helps eradicate human error and boost accuracy with better employee productivity.

2. Saves time

A human can only do so much work, but not machines. While an HR can screen a limited number of resumes in a talent pool, these tools can go through a ton. This saves time and shortens the process.

3. Cost-effective

Recruitment tools are very cost-effective given the number of purposes they serve. What’s even better is that there are also free tools in the market as well.

Examples of these are Crystal, Gorgias Templates, SourceHub, ContactOut, etc.

4. Efficient

Because these tools are automated, they are extremely efficient in filtering potential candidates. This can be well understood by these tool’s response time, replies, effective communications, etc.

5. Consistency

Consistency is an attribute required in every work. Hiring tools are incredibly consistent in their way of work. While an HR executive may have inconsistency despite many efforts, a well-serviced recruitment tool won’t.

This is a fact that can be seen by how these tools remove variables and maintain a similar process of work.

So, we have now established what are recruitment tools and their importance in the hiring process.

Let’s move ahead towards the question of which.

Top Recruitment Tools

Below is a compilation of 10 recruitment tools that you may consider for an effective hiring process.
The list you are here for:

Harver

Ease of Use Customer Support Features Mobile App
4.7/5
4.7/5
4.9/5
4.2/5

Harver is an AI-powered tool that filters candidates based on their aptitude, cultural fit, soft skills, and ability to think ahead. This is one of the most sought-after tools because of its customizations for different job descriptions. These include videos, graphical images, games, etc.
Industry most suitable for: Consumer Brand Products, Customer Service, Tech and Software, BPO
harver-1

Clientele:

KMPG, Zappos, Valvoline, Burger King, Danone etc

Features:

  • Tests
  • Candidature Comparison
  • Automatic Grading System
  • Candidate Management
  • Question Library
Pros Cons
An innovative tool for recruitment process Some candidates can find it hard to use
Interactive software Learning the tool for recruiters can take some time
Suitable for managing large applicant The user-interface is not at par with some of the other competitors

Interview Mocha

Ease of Use Customer Support Features Mobile App
4.4/5
4.5/5
4.4/5
4.4/5

Interview Mocha is more of an assessment tool to screen for the best talent available. The tests score candidates on aptitude, coding, business skills, finance, etc.Interview Mocha accommodates more than a 1000 different templates test candidates. You can also add customized questions for better results.
Industries Most Suitable For: Small and Medium Sized Businesses
interview-mocha-1

Clientele:

Gartner, Fujitsu, Capgemini, Hexaware, Altran-Portugal etc

Features:

  • Live Coding Interview
  • Skill Library
  • Cheating Prevention
  • Candidate Engagement
  • Comparative reports
Pros Cons
Easy to use software Can be difficult to share information from one department to another
Clear analytics for better decision-making Automated selection do not always give suitable results
A large reserve of questions to choose from Customer Support is not as good as other competitors

Vervoe

Ease of Use Customer Support Features Mobile App
4.4/5
4.5/5
4.6/5
4.5/5

Vervoe is an AI tool that scores candidates based on their customized tests and related job skills. It uses tests called Talent Trails designed by Industry-experts, making it one of the favorites. These include skills tests, video interviews, and coding designed assessments.
Industries Most Suitable For: All
vervoe-1

Clientele:

iSelect, Omnicom Media Group, F45 Studio, RMIT etc

Features:

  • Feedback Management
  • Session Recording
  • Assessment and Scoring
  • Customisable Content
  • Personalised candidate messaging
  • Talent pools
Pros Cons
User friendly software The User Interface gets slow at times
Ease of tracking applicants and moving them from one process to another System can lag at times for the candidate’s side
Recruiters can customize the screening system Low responsive customer care

Predictive Index

Ease of Use Customer Support Features Mobile App
4.2/5
4.5/5
4.6/5
4.4/5

Predictive Index scores the candidates through its behavioral, job skills and cognitive assessments. One of the main utilities of this tool is its collaboration with several HR consultants.This tool is one of the widely used in its field with more than 60 years of experience, 6500+ clients, and over 27 million assessments.
Industries Most Suitable For: All
predictive-index-1

Clientele:

NISC, Traditions Management, Civitas, Gatti HR, Spartan HR etc

Features:

  • Behavioral Assessments
  • Custom Interview Questions
  • PI Cognitive Assessments
  • Manager Empowerment
Pros Cons
Comprehensive results Limited access to the companies, multiple departments can not use it
Easy to use recruitment tool Though the tool is clear, there is a lot to take into account as for the recruiters
Great accuracy levels in portraying results Navigation to pages lags sometimes

Vidcruiter

Ease of Use Customer Support Features Mobile App
4.4/5
4.8/5
4.5/5
4.5/5

VidCruiter is a recruitment tool with a host of its products to help you further in your hiring process. The uniqueness of this tool is its well-designed video interview platform with digital and audio interviews. With tools like VidInterviewing, VidHiring, VidReferencing, VidAudioInterviewing and VidLiveInterviewing the process of multiple selection becomes easy.
Industries Best Suited For: All
vidcruiter-1

Clientele:

Advantage Communications, IT Convergence, Liberty Mutual Insurance etc

Features:

  • Automated referencing
  • Pre recorded video interviews
  • Structured Digital interviewing
  • Multilingual
  • Social Sharing
Pros Cons
Responsive and great customer support The video can experience occasional lags
Customizable video templates Vidcruiter can be hard to learn for some recruiters
Facility to record interviews and an overall time saving tool The process of creating questions and positions can be time consuming

Pymetrics

Ease of Use Customer Support Features Mobile App
4.5/5
4.6/5
4.6/5
4.3/5

Here is a creative alternative to traditional recruitment tools using proven neuroscience and a strong AI. Pymetrics uses a well-planned out series of games to test and understand a candidate’s many abilities. These include the ability to handle risk, cognitive abilities, behavioral aspects, etc.
Another one of the awesome features of this tool is its candidate experience. If you reject a candidate in Pymetrics then he/she has the chance to automatically match for another job with an HR using Pymetrics. This feature acts as life-saver employee referrals.
Industries Most Suitable For: All
pymetrcis-1

Clientele:

Unilever, Accenture, Mercer, ANZ etc

Features:

  • Online tests and Interviews
  • Candidature Comparison
  • Candidate Insights
  • Core Games
  • Numerical and Logical reasoning
Pros Cons
An interesting outlook on recruitment tools Trouble comparing candidates to one another
Clear and Concise Software Do not provide an in-depth study into a candidate
Very effective with millennials Less accurate results

Hirevue

Ease of Use Customer Support Features Mobile App
4.5/5
4.5/5
4.5/5
4.4/5

HireVue is a game-changer in this segment. It designed the first video interview platforms that redefined the field. It is still one of the best of its class with a vast array of assessment tools. The tool uses a fairly strong combination of traditional and modern methods with games to screen competence.
Industries Most Suitable For: All
hirevue-1

Clientele:

Encompass Health, TXM Finance, Cathay Pacific, Maxis etc

Features:

  • Panel Interviews
  • Live Video Interviews
  • Automate interview process
  • Interview Funnel metrics
  • Real time data exports
  • ATS and CRM integrations
Pros Cons
Simple to understand and use tool There can be some technical issues with live interview feature at times
Good customer care with 24x7 support to both candidates and recruiters Not a good integration with ATS during live interviews
Flexible in its approach Sound quality can get poor at times

Sparkhire

Ease of Use Customer Support Features Mobile App
4.5/5
4.8/5
4.5/5
4.6/5

SparkHire can be addressed as the king of the current video interview platforms. This is because it accompanies a host of different features in scheduling and assessing talent. It also puts together a large number of case studies about human resources which is helpful as well.
Industries Most Suitable For: All
sparkhire-1

Clientele:

Bullhorn, Spirit, Crawford Thomas, Barrick, Agility HR Group etc

Features:

  • Feedback Management
  • Assessment and scoring
  • Self-Service Portal
  • Self recorded video answers
  • Iterview collaboration
  • Open interview
Pros Cons
Easy to use tool Occasional bugs in the system
Great customer support Technology can be hard to grasp for older candidates
Saves time in the recruitment process The mobile app is not upto the mark

Hoops

Ease of Use Customer Support Features Mobile App
4.5/5
4.5/5
4.3/5
4.2/5

Hoops is a tool that combines assessment and engagement in the hiring process. This tool designs a personalized UI that attracts, engages and filters top performers to the next rounds.
This is one of the best tools because other than attracting talent, it encourages engagement which builds long-term commitments.
Industries Most Suitable For: All
hoops-1

Clientele:

DentalOne partners, New Holland Brewing Company etc

Features:

  • Customised candidate experience
  • Automated emails
  • Real time dashboards
  • Acclimation
  • Employee survey
Pros Cons
A particularly engaging tool Absence of scheduling feature
Ease of use for both recruiters and candidates

Hackerrank

Ease of Use Customer Support Features Mobile App
4.5/5
4.3/5
4.5/5
4.5/5

Started in the year 2009, Hackerrank is one of the widely-used recruitment software in the Tech Industry because of its tests regarding developing skills. It is used by over 1000 tech companies around the world. With its Remote hiring, the software allows the hiring managers to have better insight on candidates skill.
Industries Most Suitable For: Tech and Software
hackerrank-2

Clientele:

Blackrock, Goldman Sachs, Lloyds Bank, Optiver, Paypal, Wepay etc

Features:

  • Aptitude Assessment
  • Question Library
  • Vitual Whiteboarding
  • Customisable IDE environment
  • Remote hiring process
Pros Cons
Large reserve of questions on different topics Repetitive question bank
Simple UI Less certifications within the tool
Clear problems for candidates to understand Sometime, ex-candidates post the answer to its questions on public forums

Comparison Based on Pricing

The following pricing are based on minimum monthly plan of the recruitment tools enlisted.

Recruitment Tools Minimum monthly pricing Overall Rating
Harver Contact Vendor
4.6/5
Interview Mocha $150
4.4/5
Vervoe $79
4.5/5
Predictive Index Contact Vendor
4.4/5
Vidcruiter Contact Vendor
4.6/5
Pymetrics Contact Vendor
4.5/5
Hirevue Contact Vendor
4.5/5
Sparkhire $199
4.6/5
Hoops Contact Vendor
4.4/5
Hackerrank $249
4.5/5

Conclusion

We all need a little help along the way to succeed. After all, that’s why it’s called teamwork. And with the onset of the digital world, who says the help needs to be human?

The age of AI is around us and better things are still yet to come into the Recruitment process. As of now, these tools are the ones carrying the torch.

Finally, an inspiring quote to bring this towards an end.

“You can dream, create, design and build the most wonderful place in the world…but it requires people to make the dream a reality.”
– Walt Disney

Keep Hiring with High Spirits!

This comparison is written by Jyoti Prakash Barman and Pratyakshi Goswami who works at Vantage Circle. For any related queries, contact editor@vantagecircle.com