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8 Samples of Appreciation Letters To Employees

7 min read
Last Updated on 28 January, 2021
8 Samples of Appreciation Letters To Employees

Saying ‘thank you’ to employees is a pleasant way of showing that you acknowledge them and that you are happy to have them on your team. A formal appreciation letter or an email to your employees expresses your gratitude for their contribution to your business.

In fact, it is a type of office etiquette that should be embraced by the managers and heads of an organization. It helps to motivate employees as well as fosters a strong team relationship and a healthy company culture. It is also vital in the process of developing and sustaining effective employee engagement and recognition

In some companies, it is a daily practice to make the employees feel appreciated by some kind words, while others choose to go for certain occasions in doing so. Here it is important to remember- it is not a rule that only a senior employee can write an appreciation letter, it can also come from fellow workers.


Here Are 8 Samples of Appreciation Letters to Employees That You Can Refer To:

1. Appreciate their hard work and dedication

This looks simple, but if you look skip thanking your best employees on a regular basis, you might lose them to someone who does.

Dear < Employee Name >

On behalf of the entire team of < company name >, I would like to express our sincere admiration for the amazing efforts put by you in the workplace. We appreciate everything that you have done over the past several years since you have joined us. The endless hours that you have spent working here, and the professionalism that you have shown has motivated the entire management team immensely.

We pride in your hard work and dedication to making every critical project a great success. As always, we are counting on you to go the extra mile.

Thank you once again for all your contributions.

Best regards,
< Senior’s name>

2. Praise them for a job done well

Saying “You did a good job” is fine but detailed praise goes a long way in motivating the person. It feels sincere when a particular action is emphasized as an outstanding job.

Dear < Employee Name >

I want to take the time to thank you for the fantastic job you have been doing for our company lately. We achieved the goals without a second of downtime which sets an example for the company about how a project should be handled for maximum benefits.

You did a really good job by training your team members on the new technology which made huge differences, and I am certain that they feel rewarded and recognized under your guidance.

As a token of gratitude, in addition to a salary increase from the next evaluation, we have decided to provide you an extra week of holiday to be taken at your convenience. You are truly an inspiration to us and definitely play an important role in the company. Keep it up and thank you once again!

With deep appreciation for your efforts,
<Senior’s name>
Cc: HR department

3. Cheer them up for their leadership.

The power of recognition in leadership is energizing. While leaders inspire the whole team members to deliver superior results, it is also important to appraise their leadership qualities to make them feel valued.

Dear < Employee name >

I really honor the effort you have put in leading your team's current project. A number of them have expressed to me their appreciation for the one-on-one guidance and support you’ve provided them, especially when the deadline was approaching.

All the team members have uttermost confidence in your leadership skills, and I am so happy to see you yield so much success. In a deserving way, I will make sure that your good work is paid off in tangible results as well.
Once again, thank you for all your hard work and dedication in building and growing this business.

<Senior’s name>

4. Let them know their help matters.

Every effort matters. It is important to understand that a simple email can encourage your employees for being a significant part of all future endeavors of the company.

Dear < Employee Name >

I would like to thank you so much for your help in organizing the last meeting with our customers. You made everyone feel relaxed and we have already received positive remarks from the customers about how dedicated you are.

You have no idea how great a positive impression you have left with them about our services. I'm so happy to see your hard work resulting in such success!

You have always been up in helping this company run smoothly and influencing the rest of the team to achieve the company's planned goals. Your passion for the job is that makes you an incredible person to work with.

Keep up the good work.

Yours sincerely,
<Senior’s name>

5. Appreciate for being a super active salesperson

In any organization, the sales department plays a pivotal role in the success of the business. Take a few seconds to express your appreciation for your sales teams’ labor.

Dear < Employee Name >

I am writing to you to let you know that we are exceedingly satisfied with the sales progress report submitted by you.

We recognize your excellent performance and professionalism, and we would like to thank you for your hard work and commitment that has made the best sales record this year. You've got the approach to do things a little differently, that has helped in setting our brand name apart from the competition.

You went well above and beyond our expectations. We couldn’t have achieved this without you.

<Senior’s name>

6. Don’t forget to thank them for covering a colleague’s leave

When a colleague is on a week-long vacation or a long term parental leave, someone has to come up to take up the workload. Under such conditions, expressing your acknowledgment can build stronger relationships.

Dear < Employee Name >

I really appreciate all your extra efforts put in the daily tasks while <colleague’s name> is out on a leave. You really deserve this token of appreciation for offering to work for more hours.

When we all have our plates full, managing work in someone’s absence is hard. It’s employees like you who prefer to help out with some extra working hours and that is all that makes it work.

We are proud to have sincere staff like you working with us. Please keep up the good work!!

<Senior’s name>

7. Recognize their years-long of continued services

Long term employees contribute to your organization's positive culture and environment. They are an inseparable part of the brand positioning, so it makes sense to recognize them and their continuing contribution. It goes on to create a longer tenure doing more good work and at the same time motivates others to stay as well.

Dear < Employee Name >

I want to personally congratulate you on such a significant year of anniversary of your engagement with (company name). We greatly appreciate your dedicated years of service and loyalty to our company.

You might not know this, but we are aware of all your efforts and hard work, and we cannot thank you enough. We value all your sacrifices in helping this company grow to where it is today. You really went above and beyond to help this company reach its full potential.

Thank you for all your contributions and all the little things you do each day to help in our respective works.

<Senior’s name>

8. End the year with a mental booster

Take the opportunity to thank your employees for all their efforts throughout the year. Employees work really hard throughout the year and it’s important to talk about to them about their achievements. A well-crafted email giving heartfelt thanks at the end of the year can act as a great look back and reflect all the credits that they gained over the last 12 months.

Dear < Employee Name >

As another year comes to an end, it’s time to look back and reflect on the past 12 months. Thank you for all your hard work, commitment, and invaluable contributions to this company which have been integral to our progress and success.

This year, we have made impressive progress in our business goals, constantly and rapidly evolving against the backdrop of a very competitive trading environment. Despite all the challenges, our team upheld their focus and let not one opportunity go.

There is still plenty of achievable lined up for the next year and I am sure that we will keep up with our excellence.

Thank you once again for your commitment and invaluable contributions toward helping this business reach its full potential.
Lastly, wish you all a very happy new year, filled with success, happiness, and good health.

Yours sincerely,
<Senior’s name>


It’s not like only the best worker deserves employee recognition. Writing an employee appreciation letter is the little extra effort which shows you’re happy to repay all the consistent efforts, which have directly or indirectly contributed to the success of a project or company goals.

However make sure to write “Thank you” or “Thank you for your hard work. “ or something similar in the subject line of the email. This will help the recipient know what it is about before even opening it.

If you’re having trouble creating a great letter from scratch, the above letter templates can surely help.

This article is written by Susmita Sarma, a digital marketer at Vantage Circle. She was involved with media relations before shifting her interest in research and creative writing. Apart from being a classical music buff, she keeps a keen interest in anchoring and cooking. For any related queries, contact