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Employee Management: Meaning, Importance, Tips, Tools & More

5 min read
Last Updated on 28 January, 2021
Employee Management: Meaning, Importance, Tips, Tools & More

At the heart of every corporate success lies the primary role of strong management. Employers must display strong leadership and mentorship qualities to bring the best out of the team. In this scenario, one of the main requirements is elevating employee management.

It will enable one achieve operationaly efficiency with minimum overheads in the process. In this regard, it becomes imperative to master this management aspect immeditaely. Through this article, let's understand the concept of employee management in depth:

What is Employee Management?

In short, it blankets all the essential duties of an HR department to help the workers perform smoothly in a company. It includes processes of recruiting, employee engagement and performance review, and everything in between.

This extensive procedure is vital for many reasons.

Importance of Employee Management

1. Efficient Workflow

Inefficient workflow is the one biggest hurdle to achieving productivity. Improper workflow takes up unnecessary time, thereby minimizing productivity and affecting transparency. To attain the maximum results, planning the workflow efficiently and effectively is a must, alongside employee engagement.

It helps monitor work, undertake effective communication, teamwork coordination, and better decision-making through well-informed information.

2. Employee Productivity

Maximum productivity is only possible through proper coordination among the team. It clears all the air of any confusion and makes way for smooth transfer of ideas and work. This smooth workflow results in better employee productivity.

3. Data Security

In yesteryears, this management was only confined to finance, legal, and R&D. It was used mainly for better data security in these giant industries. But, with the rise of remote work, the need for this management has been magnified. Remote workers have a greater need for management because they are scattered all over the world.

For this requirement, employee management is gaining more and more traction in the corporate sector today.

4. Lowers costs

Many elements contribute to offices' extra costs like employee turnover, low employee retention rate, morale, etc. Companies must check these harmful practices first to minimize their expenses. Here, employee management can be of great help in this regard.

Employee engagement, being one of the most important parts of employee management, helps check all the above factors. It can help bring up the team's spirit for better output and, in turn, minimize costs.

These were some points that project the importance of employee management. Now, to attain all the above points, let's understand how you can practice better employee management.

Tips for Effective Employee Management

1. Open Communication Policy

Open communication is crucial in every office. It translates ideas and brings a sense of camaraderie. This spirit of oneness is vital for executing proper management through impeccable leadership. As such, you must also design channels for open communication to undertake employee management effectively.

In this case, always keep your doors open to employee grievances and troubles. You must always lend a helping hand to your employees. It is also vital to encourage effective feedback on your policies and practices. This will help you build better plans that work for all around.

Furthermore, there must also be communication of clear expectations for the team. This will help the team members understand their role and deliver optimum results. This is because it will facilitate precise planning, measurable input, and organize the work properly.

Here, if the plan is to increase the sales figure, you must convey its particulars. These can be the specific product, percentage of increase, the target's time frame, etc. Being as straightforward as possible will help your workers understand and execute their job to perfection.

2. Trust

Trust is vital in all relations including employer-employee relationship. It assures one of a helping hand whenever in need to sustain a long-lasting tenure. In this case, you must trust in your worker's abilities and sincerity towards their work. It means no micromanagement at all levels and being fair to every worker.

3. Rewards and Recognition

Employee rewards are one of the surest ways to get the best output and compliance. It is a crucial measure for management. Hence, you must have proper rewards and recognition mechanisms in your workplace. Be sure to award good behavior, output, work ethics, etc.

Here, you need not rely only on cash-based rewards. Many non-monetary incentives will do the trick as well. One of the most common of such rewards is gift cards.

By working under the adherence of these points, you are sure to get the best results. Here, a few tools or management apps are also necessary to do the job well.

Tools for Better Employee Management

1. Performance Monitoring Tools

Monitoring performance is one of the primary duties of employee management. In such cases, performance management tools can be of great help. They can tell you which workers are doing great and vice versa. By knowing this, you can make vital decisions on employee promotion, demotion, training and development, etc.

2. HR Management Tools

As the name suggests, these are the saviors of human resources managers of the workplace. These tools help streamline the worker's data for the HR's to do their job seamlessly. They can help with onboarding, payroll, employee benefits, etc. Since these are crucial HR functions that can be quite tiresome in big corporates, these tools' usage is imperative.

3. Communication Tools

Communication is essential in the workplace. Hence, you must also have a proper office communications system in place. It means taking the help of common and helpful communication tools in the market. Nowadays, with the advancement of technology, these tools facilitate presentations as well.

4. File-Sharing Tools

File Sharing tool is another tool that you must acquaint yourself with time. They help with the efficient transfer of files in and around the office. These help with proper coordination of work and also with collaboration between different teams and workers.

5. Project Management Tools

These tools help you manage ongoing projects with ease. These are great for coordinating with the team and ensuring that the deliverables are completed on time. Other than these, it also helps with the delegation of work and feedback on quality purposes.

Using these tools will help you in your objective for greater staff management. Apart from these, there are also dedicated software in the market to help you in this case.

A List of Employee Management Softwares

Here is a list of staff management software you can have a look for better management.

  • Keka
  • Quandle
  • HRMantra
  • Wallet HR
  • Connecteam
  • Workday
  • BambooHR
  • greytHR
  • HROne
  • Zenefits
  • PeopleSoft
  • Pocket HRMS
  • Hubstaff
  • Gusto

These were a few of the software that can help you.

Related Article: 20 Best HRMS Softwares

Bottom Line

Proper management is required in every office and sector for success. Since a workforce is the lifeblood of a company, management must be at its best for them. In this regard, the need for employee management is paramount.

This article is written by Jyoti Prakash Barman. He is an in-house Content Marketer at Vantage Circle with interests in music and automobiles. For any related queries, contact editor@vantagecircle.com