For any organization, meetings are the fuel for productivity. They are an integral part of any organization and we are aware of that.
Every organization holds meetings vigorously to stay updated, discuss ideas, solve problems, make collective decisions and ultimately reach its goals and objectives. It allows them to address the issues in an organization, to keep a track on operations, productivity, team building and more.
According to Harvard Business Review, 71% of senior managers said meetings are unproductive and inefficient.
Shocking data right?
Another stat reveals that collectively 15% of the organization’s time is spent in meetings.
Does this mean that the organizations should not give much emphasis on meetings? Definitely not.
The reason behind this is the inefficiency in conducting meetings and also spending a lot of hours works on unnecessary types of meetings.
Here in this blog, I am discussing the 6 types of meetings every organization should focus on
1. Town Hall or All-hands Meetings:
Town hall meetings or all-hands meeting are the meetings where each and every member of the organization gather in a town hall to discuss ideas, give feedback and share its views to the management and vice versa.
Townhall meetings are symbiotic in nature. It gives both the members of the organization and the top authorities a channel to put across their views and help them understand each other.
The direct interaction with the leaders helps the employees understand the core culture and values of the organization and in its reinforcement.
The management understands the mindset of the employees and gets a platform to address their queries.
Remote teams get to meet each other and share their work experiences and learn in the process.
2. Team Building Meeting:
Team building meetings help your team work better together. It helps improve team culture and builds a collaborative workforce that thrives together. As Helen Keller rightly said, “Alone we can do so little; together we can do so much.”
In your organization, you may have team members who work remotely or doesn't share the same office space. Team building meetings builds this gap and bring every member of the team together.
In such meetings, it is important to only invite people who work on a common goal or department. Inviting people from irrelevant departments can completely ruin the purpose of team building meetings.
- It improves teamwork.
- It motivates, energizes and encourages team collaboration.
- It builds the relationship among the team members.
- Help the members know each other and their respective goals and objectives.
3. Innovation Meeting:
In this time and age, creativity and innovations are the important factors for business development. This is very crucial for any organization to grow and sustain. That's why innovation meetings are some of the most important meetings.
Conducting innovation meetings is a great way to brainstorm and discuss/share new ideas.
Hold a meeting with the creative team or the people whose insights you trust. Keep a track on the discussed ideas and push it further to research and act on the same. Often the best of ideas get swayed away if not implemented immediately. So, follow up with actions and assign immediate tasks to respective teams.
- It keeps you relevant in the business.
- Encourage members to creatively engage in the organization.
- Helps to think outside of the box and solve problems.
- Help management gain creativity in the workplace.
4. One-on-one Meetings:
If you run an organization, you know how important it is to keep track of your employees’ happiness. How they feel about the company culture and if the working environment suits them or there any need for improvement and more. One-on-one meetings with your employees help you understand those aspects better and more. If your employees are not happy and engaged, your dream to run a successful workplace will always remain a far fetched dream.
Try and conduct one-on-one meetings with your employees on a regular basis to get a clear perspective on employee satisfaction. Make sure to be more empathetic towards them and actively listen to them in the whole process.
- It builds the relationship between the team members and managers.
- It improves employee productivity.
- It helps in employee retention and builds a loyal team.
5. Problem-solving Meeting:
It is inevitable to not face problems in the workplace. Problem-solving meetings are oriented around solving problems that teams and management face in the workplace.
The purpose of these meetings is to come up with new strategies to counter the present problems or prevent similar issues in the future.
The problems faced by any teams or members should be addressed in the meeting and attendees must actively communicate with each other, find the root cause and take immediate actions to resolve it.
It is advisable to only allow team members who are facing those problems to minimize unnecessary discussions or inputs.
- It helps teams to think better and improve their problem-solving ability.
- Problem-solving helps the team to develop better communication and understanding among them.
6. Decision-making Meeting:
A vast majority of business decisions are made in meetings. When you involve a team in making an important decision, you make a decision which is informed, well-thought and brewed from collective intelligence. Each attendee brings his/her own perspective and knowledge. This makes the process very effective.
When decisions are made by one person it often leads to conflicts and also creates ineffective team goals and direction.
- Increase trust among the members of the organization.
- Helps to form informed decisions based on knowledge and understanding.
- Helps in the overall growth of the organization.
Meetings play a great role and add a lot of value in the organization’s success. Therefore its important to conduct meetings which not only help the organization’s growth but the time and effort. Don’t hesitate to comment on your views of different types of meetings or any insights you have on the same.