Are you concerned about the health and wellness of your employees? If you are, you might be thinking to plan a wellness event for your company. Organizing a health fair is a great way to promote awareness about employee health and initiate wellness programs and challenges. It shows the concern you have for the wellbeing of your employees.
A successful health fair benefits both the company and its employees. It gives you a chance to change employee behavior, and make them commit to healthy lifestyles. It creates opportunities to provide benefits to your employees such as health screenings, learning ways to be healthier, networking opportunities, etc.
The Planning Process
When organizing a health fair, having a fantastic plan is very important. You can choose to plan out things on your own, or, use a ready-made checklist. Either way, here are some things you have to take care of -
(i) Determining your budget
Decide how much money you are going to invest in the health fair. Reach out to sponsors to help pay for the event. By involving sponsors you can promote community involvement and create networking opportunities for your employees.
(ii) Setting goals and deciding the things and services to include
Clearly define the goals and objectives for your event. This will help provide your employees with meaningful information and resources to help them make changes in their lives.
You must also decide the things you want your health fair to have. Things like staffed health screening stations, healthy food vendors, safety resources, wellness experts, fitness experts, etc. are essential. You can also opt to have massage chairs, supplement vendors, chiropractors, dieticians, healthy cooking demos, etc.
Most importantly don’t forget the things which are necessary such as -
- Electricity and electronic equipment
- Speakers, Microphones
- Advertisement Banners
- Garbage Bins
(iii) Choosing the date and location
After deciding the budget and the things you want to include, it’s time to choose the location and the date.
Choose a location according to your budget. If you are short on money, you can organize your event in your company parking lot, a community hall, park, etc.
For the date, choose one when there are no holidays or scheduled events.
Now that you have learned the basic things to take care of, here are some great ideas to throw a successful health fair for your employees -
Create a theme
Health fairs with a particular theme are more entertaining, fun, and exciting. They can incite employee interest and participation.
Choose themes for your event such as a fitness-oriented or nutrition-oriented health fair. This will help you market and promote your health fair. Moreover, it will help you focus on the activities you want to include.
Some health fair themes ideas are -
- Heart health theme
- Diabetes and obesity theme
- Thanksgiving theme
- New Year theme
- Race to wellness
- Rock’n’Roll Health fair
Choose vendors for your event
Choosing quality vendors is one of the most important aspects of health fair planning. A health fair without vendors is not possible. If there aren’t vendors which interest employees, it will be hard to get them to attend the event.
Select the types of vendors you want and invite them to your health fair. While most vendors will be willing to take part in your event, some may need to be convinced to participate.
While local gyms, health food outlets, health insurance companies, etc. are the most obvious choices of vendors to invite to a health fair, massage therapists, bike shops, dieticians, meditation experts, etc. are also worth inviting.
Offer free gifts to participants
Free health-related gifts or gifts which support the theme of your health fair are an amazing way to motivate employees. They are the best way to draw employees in and increase participation.
Ask the vendors in your event if they can give away samples or gifts for employee participation. You can also provide participants with raffle tickets that can be used to take part in raffle drawings, allowing each participant equal chances to win.
Here are some examples of freebies and goodies you can give your employees -
- Personal Health Books
- Free massages
- Coupons for free nutritious meals
- Gym essentials
- Stress Balls
- Water bottles
- Free personal training sessions
- Sports equipment
Appreciate and Reward your Employees
An event such as a health fair is a very good place to appreciate, encourage, and reward employees for their participation in wellness initiatives and challenges.
Offer free lunch to your staff or give them prizes to show your appreciation for their participation and dedication. Hold award-giving ceremonies to appreciate and honor employees for their achievements and contributions.
Provide informational lessons and hands-on demos
The main motive of a health fair is to promote health awareness and get employees involved.
Hands-on demonstrations and educational lessons are really great at promoting and enhancing awareness among employees.
Invite health professionals and experts to provide on-site screenings and interactive demos to educate and engage employees.
Here are some ideas -
- A CPR crash course
- Self-defense technique demonstration
- Yoga lessons
- Healthy cooking demos
- Proper exercise and weight lifting form demonstration
- Emergency Situation Preparedness
- Demonstrating proper posture and ergonomics
- First Aid demo
- Free Health Screenings
Create wellness challenges and company health initiatives
A health fair is a perfect place to start wellness challenges for your employees. Wellness challenges are one of the best ways to adopt healthy habits while having fun at the same time.
You can create a fitness challenge, a water drinking challenge, or maybe even a smoking cessation challenge. Health fair activity ideas are endless and so are their benefits.
Here is a comprehensive guide on wellness challenges to assist you in creating motivational, and entertaining challenges for your company.
Promote your event as much as you can
Promoting your event as much as you can in every way possible will help you to get many employees to participate and engage in it. A health fair gives you a great opportunity to showcase the perks you give your employees.
Promote the event to all your company’s communication channels and announce the perks of attending it. Use every medium available to promote your health fair.
Some ideas are -
- Ads in Company websites
- Social media sites like Linkedin, Twitter, etc.
- Fliers, signs, and posters
- Slack messaging
- Spreading the word from mouth to mouth
- Bulletin Boards
- Intranet Postings
Make participation a great time for the participants
Even though your health fair is a company event, encourage your employees to leave work at the workplace when they attend it. If your company is a very large company, make sure that you organize the event in a time when every employee can attend it. Also, remember to take steps to make your participants feel appreciated and make them have a great time.
Here are some ways to do that -
Greet and direct your vendors and sponsors when they arrive, and introduce them to your employees
Conduct little events to start the ceremony like cutting a ribbon, tossing confetti, cutting a cake, etc.
Hold raffle contests with lucrative rewards such as paid leaves, free paid trips, electronic gadgets, etc.
Create activities and challenges for your employees to introduce them to wellness such as a quiz on healthy eating, etc.
Give employees tickets for visiting each booth and participating in activities. Give out prizes to the ones with the most tickets.
Make the waiting period an entertaining time
Most probably there are going to be lines at your booths and stalls. Make sure employees are entertained during the waiting period.
Invite massage therapists to provide hand massages for your employees while they wait.
Set up two or three video screens around the booths which play informational demos and instructional videos on health and wellness.
Invite a photographer or select a volunteer to use fun props and take photographs of people.
Invite a healthy food vendor and ask them to provide samples of healthy foods to employees in waiting in line.
Make the final touches
After the event is over, follow up with actions which to make sure the participants had a memorable time at the event.
You can -
Call or meet vendors and sponsors in person and thank them for their participation. Send them gifts of gratitude.
Send physical or digital surveys to employees to know if they found the event worthwhile and if they would attend another one.
Send different surveys to vendors to know if they liked participating and if they would do it again.
Ask your participants to provide feedback on the event and what things they would like to be incorporated in a future event.
Remind your employees with tips to stay healthy and to maintain healthy habits they adopted in the event.
So now that you know the things to keep in mind while organizing a health fair, go ahead and throw one for your company to promote health among your employees.